6 Travel Management Mistakes It's Important To Avoid When Planning Business Trips
If travel is important for handling your company's business, you need to optimize your travel management practices to get the most out of travel expenses.
Disorganized travel management practices can cost your company money and cause your staff members unnecessary stress. The following are six travel management mistakes it's important to avoid when you're planning company business trips for yourself and staff members.
1. Failing to take full advantage of the trip
A lot of managers focus too much on one particular meeting and don't consider other tasks their staff members can accomplish during the trip. It's always best to kill two or more birds with one stone where possible. Consider whether staff members can see additional clients or incorporate any additional company tasks during the trip to get the most out of funds invested in travel expenses.
2. Not signing up for loyalty programs
You might be able to save your company a lot of money in the long run if you always have staff members fly on a certain airline and stay at a certain hotel chain. Loyalty programs could score your company money saving perks like free airline miles and free hotel stays.
3. Trying to book at the last minute
You need to make sure that your business trips are scheduled as soon as you see the need. Last-minute tickets tend to be more expensive. Also, scheduling a last-minute trip for a staff member could disrupt that staff member's life and cause a lot of stress. Business trips will be the least expensive and most productive when they are planned for well in advance.
4. Not planning for jet lag
If you or your staff members are going to be changing time zones during a business trip, jet lag is going to be a factor. Make sure that schedules for business trips give staff members adequate time to recover from jet lag. This way, they'll be able to handle meetings and conferences in the best possible shape.
5. Overlooking the benefits of online travel tools
There are a variety of different online tools available for managing business travel. You can take advantage of travel apps to help staff members communicate and record expenses during business trips. Also, you can use airline apps and hotel apps to make it easy to make it easy for staff to look up information about schedules and reservations on the go.
5. Failing to ensure that traveling staff members provide schedules to all affected parties
For every business trip, you need to make sure that anyone affected by your staff member's traveling is notified in advance.
This includes clients the staff member will be meeting with as well as the staff member's family. Make sure that staff members are notifying everyone they should beforehand to avoid scheduling conflicts and conflicts with personal/family responsibilities. For more information, contact your local business travel management service.